Gotbee Privacy Policy

Updated: October 1, 2023


Your privacy is very important to us. We value the trust that you place in us by giving us your personal information and promise to only use your personal information in a way that is fair and worthy of that trust.

We also promise to always be transparent with you about what information we collect, what we do with it, with whom we share it, and whom you should contact if you have any concerns. Gotbee is committed to best practices to protect the information we process.

This Privacy Policy describes how Gotbee collects, uses, shares and secures the personal information you provide, as well as the human resources data transferred to us for processing on behalf of our customers. It also describes your choices regarding use, access and correction of your personal information. The use of information collected through our Services shall be limited to the purpose of providing the Gotbee Services to our customers.

What is Personal Data?

The term ‘personal data’ is defined on the General Data Protection Regulation (GDPR) Art. 4 (1) as any information relating to an identified or identifiable natural person (‘data subject’); an identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person.

We only collect the minimum amount of personal information that we determine necessary for service delivery to our customers.

Privacy Notice Scope

This privacy notice is applicable to every individual that:

  • Accesses the Gotbee website
  • Purchases Gotbee services (Customers)
  • Uses the Gotbee Services

Collection and Use of Information on the Gotbee Website and Gotbee Service

We may collect the following personal information from users who visit our website:

  • Contact information such as name, email address, mailing address, phone number, IP address
  • Unique identifiers such as username and password
  • Information about your business such as company name and job title

We use this information to:

  • Assess the needs of your business to determine suitable products
  • Send you requested product or service information
  • Respond to customer service requests
  • Send you marketing communications
  • Respond to employment inquiries
  • Improve our website and marketing efforts
  • Conduct research and analysis

User Data Supplementation

When you download and use our Services, we automatically collect information on the type of device you use and the operating system version.

We do not ask for, access, or track any location-based information from your mobile device at any time while downloading or using our mobile apps or services.

Collection and Use of Information Through the Gotbee Service

The Gotbee service collects information under the direction of our customers, and we have no direct relationship with the individuals whose personal data it processes. Gotbee works with our customers to help them provide notice to their customers concerning the purpose for which personal information is collected. We collect the following kinds of personal information from our customers:

  • Information you provide Us such as such as name, email address, mailing address, phone number, job title
  • Unique Identifiers such as username and password
  • Information when creating an account such as name and email address
  • Payment processing information that allow us to verify that a 3rd party payment processor has processed payment using the information you provided the 3rd party.
  • Information about their business such as company name and business type

We use this information to:

  • Assess system health, volume metrics, and performance data
  • Send requested product or service information
  • Respond to customer service requests
  • Administer accounts
  • Send marketing communications

How We Disclose Your Personal Information

We will share your personal information with third parties only in the ways that are described in this privacy statement. We do not sell your personal information to third parties.

If you are an employee of a Gotbee enterprise customer, requests for withdrawal of processing service-related information must be done under the direction of our enterprise customer. System administrators have complete control over their employees’ personal information, so only system administrators can disclose, retain or delete service-related information.

Service Providers and Sub-Processors

We may provide your personal information to companies that provide services to help us with our business activities such as submitting promotional email communications and alerts to you on the behalf of Gotbee. These companies are authorized to use your personal information only as necessary to provide these services to us. Gotbee may transfer personal information to companies that help us provide our service to our our customers. Transfers to subsequent third parties are covered by the provisions in this policy regarding notice and choice and the service agreements with our customers.

Legal Disclaimer

We may also disclose your personal information:

  • as required by law, such as to comply with a subpoena, or similar legal process.
  • when we believe in good faith that disclosure is necessary to protect our rights, protect your safety or the safety of others, investigate fraud, or respond to a government request; and/or
  • to any other third party with your prior consent to do so.

If Gotbee is involved in a merger, acquisition, or sale of all or a portion of its assets, you will be notified via email and/or a prominent notice on our website of any change in ownership or use of your personal information, as well as any choices you may have regarding your personal information.

Use of Cookies

Gotbee and our marketing partners, affiliates, and analytics or service providers use cookies for various purposes. Please review the Gotbee Cookie Policyfor more information regarding the use of cookies.

How Long We Retain Your Personal Information

Gotbee will retain personal data we process on behalf of our active customers to provide services to our customer. Gotbee will retain and use this personal information as necessary to comply with our legal obligations, resolve disputes, and enforce our agreements.

When a customer deletes their account through the delete account request, their data will be deleted within 180 days.

How We Protect Your Personal Information

We use physical, electronic and procedural safeguards to protect against unauthorized use, access, modification, destruction, disclosure, loss, or theft of your personal information.

The security of your personal information and our customers’ information is important to us. When you enter sensitive information (such as login credentials) we encrypt the transmission of that information using secure socket layer technology (SSL). We follow generally accepted standards to protect the personal information submitted to us, both during transmission and once we receive it. If you have any questions about security on our website, you can contact us via one of the methods listed below.

Who is in charge of Your Information

Gotbee is responsible for ensuring all necessary processes to protect your information are in place. We also have a robust privacy program managed and audited by the Information Assurance team.

You can contact Gotbee at

Rights about your Personal Information

You have the right to require us to:

  • provide you with further details on the use we make of your information
  • provide you with a copy of information that we hold about you;
  • update any inaccuracies in the personal data we hold;
  • delete any personal data that we no longer have a lawful ground to use;
  • where processing is based on consent, to withdraw your consent so that we stop that particular processing;
  • object to any processing based on the legitimate interests ground unless our reasons for undertaking that processing outweigh any prejudice to your data protection rights; and
  • restrict how we use your information whilst a complaint is being investigated.

You may also ask us not to process your personal data for marketing purposes. We will inform you if we intend to disclose your information to any third-party service provider for this purpose. You can exercise your right to prevent such processing at any time by contacting us.

We are also required to take reasonable steps to ensure that your personal data remains accurate. In order to assist us with this, please let us know of any changes to the personal data that you have provided to us by contacting us or by using any relevant Support channels and/or personnel.

If you are not satisfied with our use of your personal data or our response to any exercise of these rights, you have the right to complain to the relevant supervisory authority (data protection regulator). For any questions, you can get in touch with us at:

Notification About Privacy Breaches

In the case of a privacy breach, we will promptly notify our customers the breach has been confirmed, in accordance with applicable law or the service agreements we have with our customers.

Changes to This Privacy Policy

We may update this privacy statement to reflect changes to our information practices. We will indicate at the top of the Privacy Statement when it was most recently updated. All changes are effective immediately when they are posted and apply to all access to and use of the website thereafter.

If we make any material changes, we will notify our customers by email or by means of a notice on this Site prior to the change becoming effective. We encourage you to periodically review this page for the latest information on our privacy practices.

Contact Information

Your privacy is extremely important to us. Please send all privacy concerns to

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